You’ll find more information on a long bank statement than only a simple ledger of transactions. You may find account summaries and notices, as well as explanatory texts, disclosures and other pages which contain the data required by a bookkeeper.
If your sole objective is to import transaction information into the accounting system or spreadsheet then it isn’t required to handle everything. To develop a more focused workflow, identify the pages that are useful prior to creating the output.
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The number of pages don’t necessarily mean more data
Take a look at a business that is reviewing a few months of banking activities. Although each PDF might contain 10 pages or more but only a tiny portion of it contains the tables required for accounting.
Another option is to manually copy these tables, but this can be time-consuming and result in typing errors. Businesses can instead convert bank statements to Excel while limiting the conversion to relevant pages.
Docubrew provides a page preview which allows users to look over the PDF and decide which documents are processed. Disclosures, cover sheets and other pages that aren’t required can be left out.
You can have more control by previewing the first
Automated systems work best when they can be monitored by the user.
Instead of performing a complete document conversion, Docubrew lets users preview statement pages before completing the conversion. The software extracts the figures directly from the statement source rather than estimating financial figures.
If you are converting a bank statement to Excel this preview provides an opportunity to ensure the correct pages have been selected. You can also review the extracted information prior to downloading the resulting file.
It’s a straightforward but critical checkpoint when concerns financial records.
The Export’s Shape should be determined by the Destination
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Excel is useful when a bookkeeper needs to examine rows, categorize information or use the information within a spreadsheet. If the data is going into a different software, CSV may fit the workflow better. Docubrew also has support for QBO output.
If someone is required to convert a bank statement into CSV format, they can create an CSV instead of constructing an Excel worksheet initially and then manually altering the formats.
Docubrew is compatible with accounting programs like QuickBooks®, Xero®, and FreshBooksin addition to spreadsheet-based workflows.
Scanned paper statements can be used to be included in the same workflow
Selective conversion isn’t limited to PDFs that are digitally created.
Some companies have documents on paper that are older than the statements. Docubrew can process scanned PDF documents, like statements.
That can be helpful during the time when historical bookkeeping projects are in which recent documents are digital, but earlier statements were scanned from paper. Instead of creating two different processes, documents can be processed in the same general conversion method and then analyzed prior to export.
Process locally or utilize the Cloud
It is crucial to think about how documents are handled and their output.
Docubrew’s Windows Desktop application converts documents locally on the client’s computer. The cloud option is designed for those who prefer to work with documents using a browser. Docubrew claims that the cloud option automatically deletes deleted and uploaded files within 24 hours.
The last step to convert the bank statement in PDF to Excel is not to load every page into the tool in hopes of getting a useful output.
Begin by looking over those pages that have the information that you need. Review what information is being deleted. Select the appropriate format to meet the accounting task to follow.
Sometimes, a smoother financial workflow does not begin by requiring more processing or more, but by intentionally processing less.